CONSTITUTION, SOCIETY OF MECHANICAL ENGINEERS (SME), IIT ROPAR
Article 1: STATEMENT OF PURPOSE
The organization is responsible for the governing of the student affairs within the School of Mechanical, Materials and Energy Engineering at IIT Ropar and shall be known as the Society of Mechanical Engineers (SME).
Article 2: OBJECTIVES OF SME
1. To assist the students in providing them technical knowledge in an interesting manner by means of lectures/talks, magazine articles, workshops, industrial trips etc.
2. Promoting the interests of students in various technical areas pertaining to mechanical engineering.
3. Giving relevant information to students to sustain their interest in their field-specific applications of ME.
4. To spread awareness among the students about the scope for various career options.
5. To convey timely information to students on the various research opportunities for internships and higher studies available in India and abroad.
6. To act as an interface between the students and the faculty and strive for improvement in student-faculty interaction.
7. Providing a platform for interaction between senior and junior students of the department by organizing social gatherings.
8. To promote the interaction between academia and industry by organizing industrial trips,
special lectures and facilitate in industrial training.
Article 3: MEMBERSHIP
Eligibility: All students registered in the engineering undergraduate/Postgraduate/PhD program in the School of Mechanical, Materials and Energy Engineering, are eligible for membership.
Article 4: GOVERNMENT
The affairs of the SME shall be governed by the Executive Committee.
Section A: Executive Committee
1) Composition
The Executive Committee shall be composed of the following positions: 2 Faculty Advisors, President, Vice President, Treasurer, Batch Representative of 1st Year B.Tech, Batch Representative of 2nd year B.Tech & Batch Representative of 3rd year B.Tech, Representative of Research Scholars/Ph.D. students.
2) Qualifications
Any member of SME is eligible for getting a position in the Executive Committee. For the position of President; the member should belong to B.Tech 3rd/Final year. For the position of Vice President; the member should belong to B.Tech 3rd Year/Final year. For the position of Treasurer; the member should belong to B.Tech 3rd Year/Final year.
3) Duties
A. The Executive Committee shall:
a) Be responsible for carrying out the objectives of the SME as outlined in Article 1: Statement of Purpose.
b) Report in full and make available to all members of the SME details of any activity and decisions on their behalf.
B. The Faculty Advisors Shall:
a) Give the charge to President who has been elected/selected from the final year (BTech) students.
b) Be responsible for signing the checkbook of the SME bank account. Without their signature no financial transaction is allowed from the bank account of SME.
c) Give their advice to the President/Vice President.
d) Be responsible for election of new President in case of failure/resignation/misconduct of current President.
C. The President Shall:
a) Act as the chairperson of the Executive Committee.
b) Act as his/her Batch Representative.
c) Be responsible for the formation of Society's Policy.
d) Be responsible for all decisions and actions taken by the Executive Committee.
e) Regularly brief the faculty advisor of SME regarding various activities, plans and the progress made.
f) Assign new duties to members of the Executive Committee as they arise. The Executive Committee must feel responsible for such assignments. g) Be responsible for calling meetings of the SME.
D. The Vice President Shall:
a) Act as vice chairman of the Executive Committee.
b) Take care of all the official work of SME in absence of the President.
c) Make step by step plans for various activities and events.
d) Maintain active involvement in the operation of SME by the President.
e) Assist in the performance of the President's duties as commissioned by the President.
f) Act as his/her batch representative if he/she belongs to a different batch from the President.
E. The Treasurer Shall:
a) Be responsible for monitoring SME funds and bank account. b) Maintain a record of all financial transactions of SME.
c) Be responsible for collecting money from SME members and faculty against receipt. Assist the President in preparation of Annual Budget of SME.
F. The Batch Representatives shall:
a) Represent the B.Tech Students' Community of their batch. They should act as a link between Students and the Executive Committee.
b) Coordinate the involvement of students in the activities of SME.
c) Put forward the demands, suggestions & complaints of students to the Executive Committee.
Section B: Publication Committee
1) Composition
The Publication Committee shall be composed of the following positions: Publication Secretary, Editorial Board: At least one member each from B.Tech 2nd year/ 3rd Year/Final Year. Article Collection Team: At least two members each from 1st year, 2nd year, 3rd year and Final year B. Tech.
2) Qualifications
Any member of SME is eligible for getting a position in the Publication Committee. For the position of Publication Secretary the member should belong to B.Tech 3rd Year/Final year. For the position of Editor(s) the member should belong to B.Tech 2nd Year/3rd Year/Final year.
3) Duties
a) The Publication Committee shall: be responsible for printing of SME newsletter. Be responsible for collecting articles from students as well as faculty members of the department.
Article 5: OPERATIONS AND PROCEDURES
Section A: Election Procedures
a) The President and the Vice President of SME shall be elected by voting among the members of the SME.
b) The sole right of rejection of candidature resides with the Faculty Advisors of SME.
c) The other members of the Executive Committee shall be elected by the President and Vice President of SME by the advice of the faculty advisor.
d) The exact procedure of election/selection will be determined by the then President and the Faculty Advisor.
Section B: Vacancies
a) An Executive Committee position shall be declared vacant by a meeting of the Executive Committee when:
i) The qualifications for the position are no longer met.
ii) A written resignation is received by the President from said member.
iii) An impeachment removes the member.
b) The President will have the right to nominate a suitable person from the existing members of SME for the vacant position of the Executive Committee by the advice of the faculty advisor of SME.
c) The President will have the right to nominate a suitable person from the existing members of SME for the vacant position of the members of the different committees of SME by the advice of the respective secretaries.
d) If the President is found non-functioning or he gives a written resignation then the faculty advisors of SME shall be responsible for electing new President from the B.Tech 3rd year or Final year batch.
Section C: Working Committee Meeting
The working committee meeting shall be held at least once every month. In this meeting all the working members of SME must be present. This meeting will be chaired by the President. Further meetings may be called on the approval of the Executive Committee.
The President must give one week notice for this meeting. All motions, excluding constitutional amendments, presented at this meeting must be approved by a simple majority of the votes cast to be passed.
Section D: Constitutional Amendments
a) Amendments to the constitution may only be made at the Executive Committee meeting.
b) Any proposed amendment to the SME Constitution must be submitted to the President at least one week prior to the Executive Committee meeting.
c) The President shall post all proposed constitution amendments one week after the Executive Committee meeting.
d) All constitutional amendments must be approved by two-third of the members present at Executive Committee meeting.
Section E: Records
a) Copies of the minutes of all Executive Committee and Working Committee meetings shall be compiled and bound by the Vice President.
b) Copies of all financial statements and a year-end financial breakdown of all activities shall be compiled and bound by the Treasurer.
c) All aforementioned records shall be retained for a period of not less than five years and shall be the responsibility of the President in office.
Article 6: ANNUAL ACTIVITIES OF SME
SME shall be involved in the following activities through the year:
a) Printing of SME magazine, newsletter.
b) Maintaining contacts with alumni.
c) Holding lectures and workshops.
d) Holding competitions.
e) Organizing industrial visits and tours.
